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  • Organising work electronically, what way do you do it?

  • Chris Moore

    Member
    October 25, 2019 at 9:43 am

    Hi all,

    Just wondering if anyone has any sugesstions, or can let me know what (if any) software you are using to book in, organise and track jobs electronically?

    We are currently using a paper based system, and this has done us fine until now. We are growing all the time with more and more work coming through the door, and more often jobs are getting "lost" or overlooked and we need a proper system that is electronic and is accessible to all of us (theres only 3 of us at the moment). Our current process involves writing out job sheets and hanging them on the wall. This works ok, but there isnt enough room for everything, and if its not on the board, it gets overlooked.

    Ideally, we would like something where we can enter job, either manually or digitally (like scanning job sheets as we will still keep these), so we can have a list of all jobs currently in, and we can tick off each stage of the job, ie artwork, printed, made, fitted, etc. Would also like it to be up-date-able by anyone, anywhere.

    Does anyone currently use anything like this, or can anyone recommend anything?

    Thanks a lot!

  • David Hammond

    Member
    October 25, 2019 at 9:49 am

    trello.com + Google Calendar + a cheap 40" TV & a raspberry Pi connected to it

    Our monitor on the wall in the office rotates through Trello, Calendar & unread e-mails at 10sec intervals.

    Google Calendar sends a daily agenda each day, reminders to the phone, and trello keeps all the job informations (sizes, photos, notes) in one place, accessible anywhere.

  • Chris Wilson

    Member
    October 25, 2019 at 10:47 am

    +1 for Trello. Using it for 3 weeks now. Improved work flow for sure

  • Luke Culpin

    Member
    October 25, 2019 at 12:11 pm

    ShopVOX, you build the quote digitally, this then turns into a digital job where you can send proofs and track workflow stages, then convert to an invoice at the end!

  • Kevin Mahoney

    Member
    October 25, 2019 at 6:14 pm
    quote Luke Culpin:

    ShopVOX, you build the quote digitally, this then turns into a digital job where you can send proofs and track workflow stages, then convert to an invoice at the end!

    If you don’t mind me asking Luke, what kind of price is shopvox? Sounds like it could help us with our workflow

  • Luke Culpin

    Member
    October 25, 2019 at 6:54 pm

    Hi Kevin,

    It’s charged in dollars, $100 per month, then $20 per additional user per month. That’s based on the full system! If it’s workflow only you require, I believe it’s an awful lot cheaper.

    The full system is great though. Technical support on chat feature is available 24/7 and they reply almost instantly.

    The transition is hardest part and stopping yourself doing things manually!

  • Kevin Mahoney

    Member
    October 25, 2019 at 8:50 pm

    Thanks Luke, will have a look at it

  • David Stevenson

    Member
    October 26, 2019 at 11:57 pm

    Have a nosey at Kanban Tool while your at it. Doesn’t cost a fortune yet covers the day to day running of things

  • Kevin Mahoney

    Member
    October 27, 2019 at 7:09 am

    Thanks David, will do.

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